Post#15: How to create a Fixed Asset from a Purchase Order (PO)

In AX 2012 you can create a fixed asset from the fixed asset master and via Purchase orders.

For Purchase orders (PO) the following setup needs to be done at the fixed asset parameters screen:

  1. Allow asset acquisition from Purchasing: This will allow acquisition journal posting entries to be created automatically instead of creating a acquisition transaction in Fixed assets using acquisition proposals.
  2. Create asset during product receipt or invoice: This is used so that we don’t have to create an asset manually and attach it in the line details (fixed asset tab)
  3. Check for fixed assets creation during line entry: System will check every PO line vs entity specific and organisation wide business rules for fixed asset determination.

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Proceed to entity specific and organisation wide business rules for fixed asset determination to setup the rule and its respective fixed asset groups and capitalization threshold. Menu point is Procurement and sourcing/Setup/Fixed Assets.

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Based on the parameters setup earlier and the entity specific/organisation wide business rules for fixed asset determination the create fixed asset check box should appear checked automatically and on GRN/Invoice the Fixed asset will be created and acquired automatically for you. The PO line fixed asset tab should show like below:

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Depending on the type of setup your going for each one of the options in the Fixed asset parameters shown earlier can determine what happens on the PO line fixed asset.

For example If you have not defined any entity specific and organisation wide business rules for fixed asset determination. Then the new fixed asset button will not be checked automatically and the fixed asset group will be blank.

You can then select the existing fixed asset you want here, ideally it should be an asset that has not been acquired. This setup would be required in scenarios in which the user determines what should be acquired vs the system. Although if there are a lot of POs this is a tedious step as the POs would need to be created separately in the Fixed asset module and then selected at the PO line.

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There is a good technet article that defines the various scenarios in more detail. Link is below:
https://technet.microsoft.com/en-us/library/gg231804.aspx

 

Thanks for reading. Keep on Daxing. Please like the post if you found it helpful.

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